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I use a password manager and all my passwords go into a single password database. It doesn't matter if something was important (e.g banking) or less important (e.g one time use for a forum).

I am thinking about separating into multiple data bases. Something like:

  • personal data
  • hobbies
  • finance stuff
  • throw_away (one time use for forums / downloads ...)

I want to get some inspiration and ideas how to separate the passwords.

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[-] amio@lemmy.world 29 points 1 month ago

Will the categories actually help? I mostly find that I search for the username or site name, and then it doesn't really matter if they're in a folder.

Also this is a rrrrreal nitpick but if you're keeping them in the database, are they really throwaway?

[-] bjoern_tantau@swg-empire.de 22 points 1 month ago

When you separate them into different databases you add the unnecessary steps of having to remember where you put it. And when you create the password you have to decide how to sort it in. And what happens when a less important thing turns out to be quite fun and you'd promote it from less important to hobby?

Just save the passwords with the URL, name and maybe a descriptive tag or two. Let the password manager deal with bringing up the correct password.

[-] VibeSurgeon@piefed.social 14 points 4 weeks ago

I don't really see the need to organize passwords in a password manager. It's sufficient to be able to search, along with the right credentials being suggested to the right website/app

[-] Korhaka@sopuli.xyz 11 points 1 month ago

Decoy passwords on post-it notes.

[-] moondoggie@lemmy.world 15 points 1 month ago

And the real passwords in a spiral notebook called “Not Passwords”

[-] Zwuzelmaus@feddit.org 7 points 1 month ago

Better label it with "Rules and Procedures for the case of emergency"

Then you can be sure that nobody opens it 🙃

[-] valar@lemmy.ca 5 points 1 month ago

I don't bother categorizing them, as someone else said it's just extra steps, for what? When I need a password it either autofills or I search for it by name.

[-] mp3@lemmy.ca 6 points 4 weeks ago* (last edited 4 weeks ago)

I took the time to tag accounts in which I used my credit card for automatic payments, which helped me when I had my credit card replaced because of fraud.

I knew where I had to update all my payment infos pretty quickly to avoid a non-payment on a subscription.

Yeah a password manager is mostly used to store credentials and sensitive infos, but it can be useful for its metadata too.

[-] AverageEarthling@feddit.online 4 points 1 month ago

I use keepassXC for passwords. One database. I organize by category. Shopping. Finance. Email. etc...
Then I sync that to my phone using syncthing. I have hundreds of entries and the database is still less than 1mb.

[-] lillardfair@lemmy.world 3 points 1 month ago

Keepass has a folder structure so you can organize the passwords by type. I used to do that with my stuff, but as others have said, I gave up and just search for them now

[-] CaptainBasculin@lemmy.dbzer0.com 2 points 4 weeks ago

I still do, the problem is most of them fall under the category "Internet" and "Internet Alts"

Other folders are "API Keys", "Locally Hosted", "IRL", "Cards/Banking", "Wi-Fi" which are really situational and I don't need to add stuff to them often.

[-] palordrolap@fedia.io 3 points 1 month ago

The password manager I use lets me create a hierarchy so I can subcategorise. Reading the other comments here suggests that it's not a unique feature and so I'll hazard a guess that most of them can do the same thing.

It also supports different databases if you really want to go that route, but since that means you'll need a different password for each one, you're undoing some of the work of having a password database in the first place... unless you intend to have a master password database with a master master password. That just hurts my head to think about.

[-] exaybachae@startrek.website 3 points 4 weeks ago* (last edited 4 weeks ago)

Just give them sensibly labels and tags when making them so they are findable and usable. Don't fret over organization beyond that, it won't improve your quality of life, go for a walk or something instead.

[-] discocactus@lemmy.world 2 points 4 weeks ago

A bunch of cryptic notes in Notepad.

[-] Nibodhika@lemmy.world 2 points 1 month ago

Why separate them? You will need to keep the most secure one anyways, might as well store everything there.

[-] Drekaridill@lemmy.wtf 2 points 4 weeks ago
[-] freudian_slop@programming.dev 1 points 4 weeks ago

Unsalted passwords

Salted passwords

[-] mp3@lemmy.ca 1 points 4 weeks ago

Use tags if available, and I keep my frequently used / primary ones in a different directory.

That way you can still display account per categories if needed.

[-] Today@lemmy.world 1 points 1 month ago

I just use Password1? for everything. No need to organize.

[-] bluGill@fedia.io 1 points 1 month ago

Make sure the password to that master database is written down someplace safe. Make sure your will specifies where to find it. This means the witnesses to your will and your lawyer know where to find it, so make sure you can trust them. (A lawyer might even know of a good safe place to put it). If you don't have a will and won't get one, find an alternative for at least these.

When you die your estate needs to get into your account and pay your bills. A few online forums are personal enough that you should have them post your obituary (most are too anonymous - but some you get to know the other members). Hopefully your death is a long ways away, but it will come.

this post was submitted on 06 Jul 2026
34 points (100.0% liked)

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