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this post was submitted on 04 Jun 2025
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Privacy
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Nope! We have policies of regularly deleting data as leftover data can turn into a legal nightmare, especially when it comes to discovery. It’s much easier to point them to the policy of why it isn’t there than to try to compile and give it to them and then potentially have something buried in there. The only thing we keep longer are things legally obligated.
That would be covered under the "destroying evidence" - It's just being destroyed before it can be determined to be evidence, which is legal if done because of retention policies.
(Identifying data and establishing which policies apply to it is part of my work, I just find it ironic that we're effectively pre-deleting evidence).
It’s just data until it can be considered evidence. The moment we get a discovery letter, of course we’re legally obligated to preserve the records, but until then it’s just company data and we can do with it whatever we want, including destroying it, otherwise everything in the world is “evidence”
I took a whole class on this in library school--"records management"--and it was kind of fun watching the more archives-focused students wrap their head around getting rid of data/records as soon as legally allowed.