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Hey, so I recently had the idea of proposing some new ideas, I had for the IT infrastructure of my local scouts organisation, mainly it's own nextcloud instance and website (and if that works well, maybey a matrix server and wiki, but website and nextcloud are much higher priority right now). But, I am wondering, what the best way to do the hosting would be. Using a VPS would be pretty nice, because there would be no upfront cost, but we would have to pay monthly fee and that's pretty hard to pitch for a new and untested idea, especially because we don't have that much regular funds/income. The other option would be to self host on hardware that stays in the building, but I am not quite shure, but then we would have a pretty steep upfront cost and I am not 100 percent shure, if we even have a proper network in the building.

The main thing, I am trying to ask here is, if any of you have ever done something similar before and if so, how you did it. Also I am thankful for any advice in general. I have done this already for my family, but doing this for an entire organistation is an entirely different thing. Thank you very much in advance!

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[-] possiblylinux127@lemmy.zip 1 points 1 month ago* (last edited 1 month ago)

Just a word of warning

Nextcloud is very finicky and can be prone to breakage. That's not the say don't use it but be realistic about the amount of work needed to maintain it.

Honestly I would just go for gsuite or office365 simply because they are less likely to break on you. It sucks that Nextcloud is a huge monolith but it is what we have.

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[-] koala@programming.dev 1 points 1 month ago

How much storage you want? Do you want any specific feature beyond file sharing?

How much experience do you have self hosting stuff? What is the purpose of this project? (E.g. maybe you want a learning experience, not using commercial services, just need file sharing?)

[-] 7rokhym@lemmy.ca 1 points 1 month ago

Would you believe Oracle OCI? They have an always free tier, as in you never pay. You need a valid regular credit card. At first I thought it was for a slow x86 instance, but it includes Arm hours equivalent to 4 cores, 24 GB RAM, 10TB of transfer a month, I think 200GB storage. Divide it up for an nginx reverse proxy in front of it, or HA Proxy if you are feeling ambitious.

[-] meh@piefed.blahaj.zone 1 points 1 month ago

i'd say start small. do the the webpage on some old hardware, maybe a wiki. content consumption things that would be uncomplicated for the group to adopt. avoid things that would mean managing accounts for other people early on. a wiki or some static page using something like modocs will be easy to run off a decent internet connection at the building. low bandwith usage and low traffic.

if your goal is to degoogle group, nextcloud could be helpful for the organisers. maybe if you have success on the simple sites you can get people on board with some hardware for a small nextcloud server. but dont plan on opening the next cloud up to the kids. thats a world of risk you don't need to open up.

[-] electric_nan@lemmy.ml 1 points 1 month ago

VPS is not that much, especially if you aren't storing a ton of media. Digital Ocean and Hetzner are good places to look. This will also prevent some networking headaches you're likely to have hosting it "on prem".

If part of your reason for doing this is to involve the kids in the process, then it's better to do it locally. Someone in the org has or can find an unused desktop computer that you guys can have fun with for pretty much zero cost. You will probably have trouble trying to connect to it from outside your network though.

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this post was submitted on 17 Sep 2025
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